Practice shows that not all customers are aware of the real capabilities of cloud servers and do not always use their resource 100%. Therefore, we described several cases using the example of TuchaFlex + on how to "squeeze" the maximum benefit out of the cloud. Let's start with one accountant and gradually work our way up to a network with an office and branches.
I am an accountant tech support analyst
One of the most common mistakes is that an accountant transfers part of data and applications to the cloud, and stores the rest on a local computer. In part, this makes working with the server meaningless. And the law of meanness says that data from a local machine will be needed exactly when the computer is not around. What to do?
Example. The accountant places 1C in the cloud , client-bank, Word and Excel documents, mail, works from the cloud in MEDoc, sends reports. He gets access to all work data from anywhere in the world and becomes truly mobile. By the way, he also does not worry about the physical safety of data, because the data center is located in Germany under the round-the-clock supervision of specialists.
By the way, if an accountant runs more than one company, it is also not a problem, you can put several databases in the cloud at once, and they will not interfere with each other's work.
Accountant + office (3-5 people)
The next situation is that besides the accountant, the company has several managers. How do you organize their collaboration in the cloud? Just give your employees a point of access to the cloud - everything will do, right down to the home PC or tablet. In this case, access rights to various data can be configured individually.
Example. The company stores in the cloud everything that is used in its work: Word and Excel documents, 1C, mail, CRM. In general, everything that was previously stored on the local machine. By the way, peripheral devices (printer, scanner, cash register, etc.) are also launched from the cloud - this is not a problem. One day the manager decides to expand the staff, calls his cloud provider and after a few minutes changes the configuration of the cloud so that the connection of new users does not interfere with the quality of work.
Accountant + office + branches (6-10 people)
Now let's imagine that, in addition to an accountant and managers, an enterprise has a branch, a store, another division, etc. In this case, the cloud is simply irreplaceable.
Example 1. The first store of the enterprise is located in the capital, the second - in a large industrial center. The director moves the entire IT infrastructure to the cloud and connects both stores to the base. The bottom line is that the accountant no longer needs to combine data from different cities into one whole, and branch employees can work according to the same standards with the main enterprise, because everyone uses common databases (within the framework of the allocated access rights, of course).
Example 2. Managers of a company travel around the country and conclude contracts. The director and accountant need to constantly monitor the process. To carry their workplace with them, employees connect their laptops or tablets to the workspace and leave "to the fields", and the manager monitors all transactions online.
General recommendations
1. Set up the cloud. Each business has its own specifics, therefore, the cloud must be configured individually. If you need help from specialists, please contact us, we are always happy to help.
2. Cloud - for work. Of course, you can upload a movie, an album of your favorite artist or an archive of photos with cats to the server, but is it worth it? Leave entertainment for your local machine and use the cloud for work.
3. Fewer tabs. You shouldn't open a million tabs in the cloud and keep them open all the time - it overloads the processor.
4. Change passwords.Change them at least occasionally and do not store them written on a sticker next to the keyboard. A folder on your computer desktop is also not a good place.
5. Internet connection from 10 Mbps. Remember that you need the internet to access the cloud. Its speed and stable performance are not the last factors.
6. Fall in love with the cloud. Everyone needs care - a person, a car, and even a cloud. Therefore, from time to time, check what is happening inside the server and whether everything is working as it should. Fix the slightest problems yourself or contact us.
We hope our guidelines will help you get even more value out of your cloud experience. Ready to get started? We will always help and advise. If you have additional questions, please contact us for competent advice 24/7 .
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